Main Roles & Responsibilities of the Contract Support Administrator Understand, anticipate and delivery customer (internal and external) needs while building effective relationships.Managing and operating site CMMS systemRaising and chasing of supplier orders including dealing with supplier queries.Input engineers time sheets onto the relevant systems.Compiling of Customer Weekly, Monthly and Annual Reports, and other reports as required to enable the Company to fulfil its contractual obligations.Produce quotations in the required format and in line with agreed process.Updating and uploading information to the client’s systems as required in a timely manner.Liaison with the operations team from engineer to director level.Raising of work orders in a timely and accurate manner and chasing old work orders to ensure closure. AWS’s.Focus on WIP and keeping it below 3 months.Compiling all information required for credit notes to be raised.Dealing with invoice queries and achieving a suitable resolution.General filing and organisation of work area.Raising of invoices for completed works in a timely manner.Carry out other general administration duties as required from time to time.Ensure that the Company is presented in a good light at all times.Attend team briefings as required.Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.
Coordinate training courses and certifications, maintaining accurate administrative records of all training activities. Provide executive support to the Managing Director, including diary management, travel arrangements, meeting preparation and general day-to-day administrative assistance. About You You have completed relevant commercial or business administration training and have proven experience in office management or a similar administrative role.
Du führst ITIL-basierte Serviceprozesse ein und weiter – inklusive Incident-, Problem- und Change-Management – und implementierst Predictive-Maintenance-Systeme, um Störungen frühzeitig zu erkennen und zu vermeiden. Gemeinsam mit dem Director Technologie wirkst du aktiv an der Weiterentwicklung und Umsetzung der Alexianer-Cloud-Strategie mit. Du übernimmst die Verantwortung für den Service Desk sowie den technischen Kundensupport und sorgst für reibungslose Abläufe und eine hohe Servicequalität.
Du führst ITIL-basierte Serviceprozesse ein und weiter – inklusive Incident-, Problem- und Change-Management – und implementierst Predictive-Maintenance-Systeme, um Störungen frühzeitig zu erkennen und zu vermeiden. Gemeinsam mit dem Director Technologie wirkst du aktiv an der Weiterentwicklung und Umsetzung der Alexianer-Cloud-Strategie mit. Du übernimmst die Verantwortung für den Service Desk sowie den technischen Kundensupport und sorgst für reibungslose Abläufe und eine hohe Servicequalität.
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